Module 01
Claims
Warranty intelligence and workflow automation. Helps dealership warranty teams prepare stronger claims and process them faster.
- Claim consistency
- No tribal knowledge
- SRT intelligence
- Faster processing
Simpler operations, better performances
Digital Transformation for Truck dealerships
Qanaflow targets key profit opportunities across your service department.
The suite
Work smarter
Drive more profit
QanaClaimsWarranty claims
QanaEstimatesService estimates
QanaPartsParts intelligence
Flexible
Dealership processes vary by OEM, location, and department. Modules connect wherever your data lives.
Capture once, reuse everywhere
Labor, parts, and repair data captured can be reused across your system without entering the same information twice.
Stack modules
Start with the workflow that matters most today. Add modules as they become relevant to your operation.
Inside QanaSuite
A suite of specialized solutions, each solving a specific dealership problem on its own.
Module 02
Estimates
Accurate repair estimates in minutes, using your own dealership's repair data. No more guessing labor time or interrupting the Foreman.
- Estimates in minutes
- Consistency across shops
- Fewer underquoted jobs
- Higher labor revenue
Module 03
Parts
Parts intelligence and workflow optimization for a smarter inventory management.
- Parts workflow optimization
- Smarter inventory
Each one stands on its own. Add or remove modules as your dealership needs change.
Why QanaFlow
A vertical expertise
Industry specific
Purpose-built for commercial truck dealerships, terminology, systems and repair realities.
Fits existing workflows
No need to replace your DMS. QanaFlow augments the systems you already run.
Built around your data
Use the repair history and warranty knowledge your dealership already has instead of creating another disconnected information silo.
Book a demo
Let's talk about your dealership
Tell us how your dealership operates today. We'll show you where QanaSuite can fit, and which workflow makes sense to start with.
Start with one workflow. Add the rest over time.There is no requirement to deploy the full suite on day one.
Contact us
Let's talk about your dealership
Tell us how your dealership operates today. We'll show you where QanaSuite can fit, and which workflow makes sense to start with.
Service estimating
Accurate repair estimates in minutes
QanaEstimates gives Service Advisors a better, more accurate repair estimate in minutes, using your dealership's years of historical data instead of guesswork.
Fuel tank leaking
Suggested estimate3.3 hBased on 14 similar repairs in your dealership
Fuel tank replacement9 of 14 repairs
2.9–3.4 h
Fuel line and fitting replacement3 of 14 repairs
1.6–2.2 h
Advisor confirms before quotingAdjustUse 3.3 h
Illustrative interface · sample data, not a customer result
Current state
Labor time shouldn't be a guess
Today the estimate is made by the Service Advisor, who often has to ask the Foreman, disrupting everyone's workflow. Getting the exact number would take hours of searching through the DMS, the CRM, the VMRS dictionary, and past invoices.
Cost of inactionUnderquoted labor, knowledge that stays tribal, slow turnaround on complex estimates, inconsistent numbers from one advisor to the next, and unhappy customers. Every inaccurate estimate is lost margin or an unhappy customer.
- No access to historical repair data at the counter
- Unpaid labor and lost money on underquoted jobs
- Foreman interrupted for every complex estimate
- Inaccurate estimation of repair time
- Inconsistent estimates across advisors
- Customers waiting for a number
From complaint to confirmed estimate
01Customer
The complaint
"My fuel tank is leaking." The unit arrives and the RO is opened as usual.
02Service Advisor
Investigate
The advisor identifies the cause and the repair needed.
03QanaEstimates
Ask QanaEstimates
Get a recommended repair estimate based on your dealership's experience.
04QanaEstimates
Retrieve history
Use relevant past repair experience to validate the recommended estimate.
05Service Advisor
Confirm and enter
The advisor adjusts if needed and enters the time in the service system.
Use the repair history you already have
Your dealership already has years of valuable repair experience. QanaEstimates puts that experience to work, helping advisors build better estimates faster.
Search
Find relevant repairs faster
Quickly access relevant repair information when preparing an estimate.
History
Put experience to work
Use your dealership's repair experience to make better-informed estimates.
Labor
Estimate with confidence
Give advisors reliable labor guidance to prepare more consistent estimates.
Safety factor
Configurable safety factor
Apply your own margin on top of the historical average so estimates protect labor revenue.
Complex repairs
AI for complex repairs
When history alone is not enough, let our AI estimate the job without interrupting the Foreman.
Consistency
Estimate consistency
The same complaint gets the same quality of estimate regardless of who is at the counter.
Built for the service counter
Web interface
A browser-based application built for Service Advisors. No complex software to install.
Your dealership data
Designed to work with your existing repair data, without changing how your team operates.
Enterprise-grade security
Built on secure cloud infrastructure while your existing systems remain the systems of record.
Business impact
Higher labor revenue
Accurate estimates capture the labor you already perform. Example: 5% more accuracy on $16,000,000 of labor revenue is $800,000 a year.
Happier customers
Accurate numbers at intake mean fewer surprises when the invoice comes.
Faster service
Estimates in minutes instead of hours of research or a walk to the shop.
Consistent estimates
Reduced variation between advisors and between shifts.
Foreman back on the floor
Fewer interruptions for the people who keep the shop moving.
Retained dealership knowledge
Estimating expertise stays in the dealership, not with one person.
Revenue example is illustrative and depends on your dealership's labor volume.
Let's talk about your service department
See how your Service Advisors could estimate with QanaEstimates.
Warranty claims
Process claims faster. Recover more.
QanaClaims helps your team create, validate, and submit warranty claims faster using your dealership's data, OEM guidelines, and built-in intelligence.
Clutch actuator replacementSPN 3226 FMI 16EGR cooler leakDPF regen faultAir dryer purge valve
Engine replacement · D15Volvo · 2022 · 461,600 mi
Approved
Aftertreatment system · DEF heaterFreightliner · 2021 · 323,200 mi
Approved
Transmission · clutch actuatorMack · 2023 · 255,000 mi
Approved
Total time8.8 h
Potential SRT recovery+$1,240
Illustrative interface · sample data, not a customer result
Current state
Claim processing shouldn't slow you down
Your team spends too much time searching for information, verifying requirements, and dealing with rejections. Valuable SRT revenue is lost due to delays, inconsistencies, and manual processes.
- Time-consuming claims creation
- Dependence on veteran staff and personal knowledge
- Rejections due to missing or incomplete information
- Difficulty finding past approved claims
- Inconsistent processes across administrators
- Lost SRT revenue and longer time to payment
From repair to approved claim
A faster, smarter way to process claims
01Repair completed
Start with the repair information already available to your team.
02Prepare the claim
Bring together the information needed to prepare a complete claim.
03Review the claim
Review the claim for accuracy, completeness, and relevant requirements.
04Validate & submit
Built-in checks help reduce errors and ensure compliance before submission.
05Approve faster
Submit with confidence and get paid faster.
Use the data you already have
Turn past claims into real results
Your dealership has already processed thousands of claims. QanaClaims uses this data to help your team work faster, reduce rejections, and maximize SRT recovery.
Guidance
Find what matters faster
Surface relevant information without hours of manual research.
Context
Better-informed decisions
Give administrators the context they need while preparing the claim.
Compliance
OEM requirements step by step
Get step-by-step support based on OEM rules and best practices.
Accuracy
Checks before submission
Reduce rejections with built-in validation checks.
Efficiency
One process for the whole team
Standardize the process across all administrators.
Revenue
Recover more SRT
Maximize SRT recovery and get paid faster.
Built for the warranty teams
Web interface
A browser-based application built for Warranty Administrators. No complex software to install.
Your dealership data
Designed to work with the information already generated across your warranty operations.
Enterprise-grade security
Built on secure cloud infrastructure while your existing systems remain the systems of record.
Business impact
+5 to 10% SRT recovery
Every billable operation makes it into the claim, so less labor revenue is left on the table.
50% less time per claim
Key information is prefilled, so claims take minutes to build instead of hours.
30% fewer rejections
Built-in checks catch missing or incomplete information before submission.
Faster payouts
Cleaner claims move through the OEM faster, so the money comes back sooner.
More efficient teams
The same process at every store, whoever is at the warranty desk.
Retained warranty knowledge
Warranty expertise stays in the dealership, not with one person.
Results are based on typical dealership data and may vary.
Let's talk about your warranty department
See how your Warranty Administrators could process claims with QanaClaims.
Book a QanaClaims Demo
30-min call · No commitment
About us
After spending a lot of time working closely with service departments across truck dealerships, one pattern became impossible to ignore: too much critical work was still manual, repetitive, and dependent on a few experienced people, creating inefficiencies and leaving money on the table.
We built QanaFlow to change that. Our solutions help service departments simplify everyday work, and capture more revenue from the work they perform.
Our goal is simple: bring practical digital transformation to truck dealerships, one solution at a time.
QanaSuite helps dealerships
- Improve revenue and margins
- Reduce repetitive work
- Standardize work across shops
- Ramp up new staff faster
- Reduce reliance on key people
See it in your dealership
Tell us how your dealership operates today. We'll show you where QanaSuite fits.
"AI is reshaping how businesses operate. Our vision is to bring this innovation to the truck industry, one solution at a time."
Team QanaFlow